Seeking information using an effective system is essential nowadays. Manual system is no longer applicable in this new era. Therefore, using automated system in searching information is needed. The head of faculties as well as students associations’ advisors had often received complaints from students regarding to the difficulties in obtaining information on available companies for academic visits and speaker for academic talks. Thus, the issue on unavailability of integrated resources in finding information on the availability of invited speaker and companies for academic visits for the students’activity application process under Tabung Amanah Pelajar(TAPA) was chosen. The interviews and surveys were conducted among groups of respondents in order to find the solution. Thus, ez_locate system is capable in enabling better working process which will guarantee satisfaction among parties involved. Information that is organized and valid should significantly enhance the users’ capability in all related queries.